access control rfid systems

access control rfid systemsThere are many applications for RFID systems in the area of access control.  The fastest growing areas for access control RFID systems are: personnel access, gate or barrier control, such as controlling visitors to an office or to automate vehicular access to parking facilities.

Access Control RFID Systems for Personnel Access

RFID access for your business’s personnel may simply mean incorporating an RFID transponder in the worker’s ID badges.  RFID is far better than old fashioned magnetic stripe badges and does not wear out with repeated use in the same way.  RFID personnel access systems typically use low-frequency RFID systems.

Access Control RFID Systems Gate Control

RFID is often used in gate control for industrial facilities.  Electronic loop detectors can be used with RFID Systems to control the length of time the gate or barrier is open or to close the gate automatically after the vehicle has entered. RFID systems are far cheaper than a 24 hour gatekeeper and save time compared to a padlock system.

Other Uses for Access Control Systems

RFID cards, tags or badges can be used to control access to all sorts of areas, as well as monitoring inspections or measuring staff time keeping.  One-time RFID cards can be used for contractors, and nested areas allow a safe route to be enabled for staff, but access can be prevented from restricted areas.

AccessMonitor from Digitalquill

AccessMonitor is an RFID-based system used to control access points such as doors, roller shutters, vehicle barriers or gates. Your staff use an RFID transponder that can be affixed to a vehicle or integrated into their ID card or a key fob. The system is capable of triggering the opening or release mechanisms of your barrier through custom hardware integration.

Digitalquill – East Yorkshire Experts in RFID Systems

For more information about AccessMonitor, call Digitalquill today on 01482 424402 or visit


RFID systems

Many major companies, such as Honda, use RFID systems as part of their manufacturing process. It is not just the huge conglomerates that can benefit from RFID technology: Digitalquill’s RFID systems allow you to enjoy all of the benefits of manufacturing process monitoring at an affordable price.

Honda using RFID Technology

RFID systemsThe Honda Manufacturing plant in Indiana uses a radio frequency identification solution that allows its personnel to locate vehicles and to track their progress through the assembly process. The company has been able to eliminate many of the costs associated with car location, and it has reduced the time it takes for vehicles to be shipped. The system uses an RFID-reading Honda Civic, handheld readers and fixed reader gates situated around the facility.

The plant contains 1.3 million square feet of indoor space for vehicle assembly. The company employs 2,400 staff who produce 250,000 vehicles a year – around 500 vehicles during every eight-hour shift. That large volume makes managing the inventory of cars challenging. The passive RFID system allows Honda to efficiently locate parts or even a particular car. They can break down and locate all cars of a certain type, or all cars assembled on a certain date easily and quickly.

Each new car is tagged with an RFID transponder. The data on the transponder is checked at various points in the manufacturing process. Because of the success of the system, the company is now planning to use RFID to optimise workflow logistics at the site. An alert or e-mail will be sent if a vehicle stays in one location for a long period of time.

Manufacturing Process Monitoring with RFID Systems

Our production plant process monitor system is flexible. It allows you to do either automated or manual scans when the item that is being manufactured reaches a specified point in the manufacturing process. This enables analytics that give you information such as:

  • The supply of products
  • How many are in production?
  • How long on average before those already started will be completed?
  • Identify stoppages, delays and also pinch points
  • Alerts or emails when exceptions occur

RFID systems are not just for massive companies. The question is not whether you can afford to incorporate RFID technology into your manufacturing processes, but whether you can afford not to!

Digitalquill – Experts in RFID systems

Whatever your business needs, we can help. For more information visit our website, call us on 01482 424402 or email



Staff Time Monitor RFID Systems

One of the most time-consuming tasks for a manager is keeping track of your staff’s working time. Introducing Staff Time Monitor. Now RFID systems can replace clocking in machines and time sheets.

Staff Time Monitor – Timekeeping RFID Systems

Staff Time Monitor RFID SystemsIf it is left to the team to manage working time, you can never be sure that records are accurate. This puts you at risk of breaching the Working Time Regulations and could affect your payroll costs. If you rely on your staff time sheets for fire drills or payroll then it is absolutely critical that they are always as accurate and up-to date as possible.

With teams of maintenance staff or cleaners who do not work from a fixed base then the problems are compounded. You could easily lose track of which staff member is working where and how long they are spending on-site.

Automatic Staff Timekeeping Software

Staff Time Monitor as a powerful tool to record timekeeping for your staff. It is especially useful for teams of remote workers who do not have a fixed base – such as multi-site maintenance staff. Using RFID systems and the latest computer technology, it is possible for staff to record their time on and off-site using a staff ID card. The RFID scans are then used to generate detailed reports on their total time spent on site. You might even want to link Staff Time Monitor to your payroll system to automate the calculation of wages.

It is even possible to integrate our Staff Time Monitor system with our other modules. For example, you can connect it to our AccessMonitor system. This lets you use the same RFID card to allow staff access to and from your building, and also to log the time they spend in that building using the same data.

Digitalquill: Experts in RFID Systems

Call Digitalquill today on 01482 424402, email or visit for more information on our RFID systems and other software solutions.


Inspections with RFID Systems

Inspections with RFID SystemsDigitalquill’s NFC Grabber app is an affordable RFID solution to help you integrate RFID systems into your inspection processes. If you have a hotel, food outlet or you need to complete regular inspections of items or locations, then HF RFID systems can make your life easier.

NFC Grabber uses the NFC reader built into an inexpensive Android device to read the unique HF RFID transponder codes from embedded tags. It allows them to be accessed from another app, placed into the cursor’s location (for example to add them to a spreadsheet or other document) or sent to a configurable server via the internet.

By using a number of NFC transponders at specified locations, it is possible to require them to be scanned to prove that a location has been visited. RFID scans cannot be done remotely, and the transponder IDs cannot be duplicated. You can then use the scans to prove that Inspections took place for legislative requirements. This is ideal for fire safety or food hygiene inspections.

Monitoring Inspections with RFID systems

Digitalquill’s Inspection Monitor system uses RFID technology to track assets or locations you need regularly inspect – and it informs you immediately when a check has been missed or failed. This frees up time for managers and provides irrefutable evidence that checks have been done.

RFID transponders cannot be scanned remotely, cloned or copied. Your staff member has to have physically visited the location or asset the transponder is affixed to. You can relax in the knowledge that the work has been done. You will only need to review reports or system messages if something goes wrong.

If an exception does come up during a check, Inspection Monitor can automate the generation of tickets for repair teams: broken windows, missing bulbs and damaged doors can be corrected immediately. Because it is totally silent when all is going well, Inspection Monitor vastly reduces the amount of paperwork your managers need to sign off each day. You have complete flexibility to create checkpoints and group them into any number of inspections.

You can require checks to be completed in a specified sequence – for example for security patrols – or allow the flexibility for staff to manage their own workflows. So long as every HF RFID transponder scanned in the relevant timescale, you can give them the freedom to work as they wish. Every scan is safely recorded in a secure cloud server. You can show inspectors an audit trail and generate reports at the click of a mouse.

Digitalquill – Experts in RFID Systems and NFC

NFC Grabber is available from the Android Play Store. It can run on any Android device with a built-in NFC reader. We also produce an Inspection Monitor system that integrates with the app and can supply all of the hardware you will need. For queries about bulk-purchases of licences or for more information call us on 01482 424402 or email

Proof of Delivery

Proof of DeliveryAre you looking for a proof of delivery system? If you deliver or collect items from customers, then you no longer need to struggle with a paper-based process. Large couriers manage deliveries with hand-held terminals and RFID technology. It is now possible for businesses of any size to benefit from the technologically advanced RFID systems enjoyed by the huge delivery companies and multi-national conglomerates. This is all possible thanks to PODMonitor from Digitalquill.

Proof of Delivery and Proof of Collection

PODMonitor is a powerful Proof of Delivery application that can manage collection, deliveries and rentals – including stock management, picking and packing. It fully integrates with Digitalquill’s other products including AssetMonitor to give a truly integrated service with powerful reporting tools and market leading ease of use.

The main application operates through a browser, so system overheads are low. Your drivers can use your existing mobile devices, so you do not ned a large capital investment. And the affordable monthly subscription plans means that you can probably afford a high tech system for less than you think.

Proof of Delivery with Barcodes or RFID Systems

Whether you require proof of delivery as a signature, a photograph, a scan of a 2D or 3D barcode or even even an RFID read: PODMonitor can handle it. Arrange and rearrange deliveries using an intuitive click and drag interface, and track your vehicles in real-time using GPS. You can even automatically inform your customers when their delivery is due or delayed.

Because we use secure third party cloud storage you need not invest in expensive servers, and the client application can be run on your drivers’ existing mobile devices. Whatever your business needs, the system is fully configurable to meet your requirements and help you become more efficient.

Key Features:

  • Integrates with Android and iOS devices
  • Manages deliveries and collections
  • Create tickets to pick and load stock
  • Issue receipts on-site with a mobile printer or via automated email
  • Secure cloud data storage

Call Digitalquill today on 01482 424402, email or visit for more information.


Inventory Monitor RFID Systems

When your business holds stock, it is important to be able to identify exactly what you are holding at any time. It is not only important for accounting, but also for customer service. Some businesses still use paper manifests or old-fashioned DOS systems to try and control stock. If this sounds familiar you will be pleased to know you can upgrade to a modern system for less than you think. RFID systems for electronic stock control are available to every business thanks to Inventory Monitor.

Inventory Monitor RFID SystemsStock Management RFID Systems

Inventory Monitor is a highly advanced RFID-enabled Stock control system. It manages and monitor goods as they come in and out of your warehouse. As well as RFID systems it also works with barcodes – and it is a simple task for staff to use. They scan individual items or pallets in and out and stock levels are updated on the fly. You can add your own RFID transponders to palletsor boxes or use the stock’s existing barcodes. The system is flexible and fully configurable for a range of business applications.

Inventory Monitor – Easy Stock Control

It is simple  to find out the location of items. You move stock from place to place with a single scan. Stock levels can be broken down by location or site, as well as monitored globally. Because of this, you will always know where your assets are located. When you transport a group of items – such as a pallet – the system can be configured to handle all of the contents with a single scan. Inventory Monitor saves you time and money.  It can link to your supply chain system to trigger new orders for items with low stock levels.

Digitalquill – Experts in Electronic Stock Control Systems

Call Digitalquill today on 01482 424402, email or visit for more information.

CRM RFID systems

Garages, hair salons, tanning salons and more are realising the importance of keeping an effective customer database on a Customer Relationship Management (CRM) system. Whether you want to introduce a loyalty scheme to encourage repeat business or improve customer service by making staff instantly aware of a client’s purchase history, Digitalquill’s Client Management System is the solution.

Customer Relationship Management RFID Systems

CRM RFID systemsThe Client Management System is a powerful and fully-featured customer relationship management system for service companies including hairdressers and beauty salons. By issuing customers with an inexpensive RFID-enabled loyalty card, staff no longer need to remember every customer’s individual needs and expectations: a full history of all of the customer’s activities can be shown right on-screen – so the customer gets the service they deserve, and feel more valued.

Personal Service – Even at Multiple Sites

The Client Management System is a particularly powerful tool for multi-site businesses. No matter which of your retail locations the customer visits, they can get the personal level of service they expect from any member of staff. So whether you are a beautician or a mechanic, you can keep a full and accurate record of every interaction between every customer and your business all at the click of a mouse.

Data at your Fingertips

Client Management System Records everything about yours customers – and can be integrated directly into your marketing system including social media, text messaging and email. Full analytics are available on usage of each individual stream, so you can target customers who only use a single service and attract them to use more. The system can even can book a customer appointment to a specific time, technician and room if necessary – and automated text message appointment reminders to customers  on the morning of the booking help you to reduce missed appointments.

Call Digitalquill today on 01482 424402, email or visit for more information.


RFID Systems NFC grabber

Digitalquill’s NFC Grabber is the affordable RFID app you need to integrate RFID systems into your asset management processes.

NFC Grabber – App for Mobile

RFID Systems NFC grabberNFC Grabber uses the NFC reader in your Android device to read unique HF RFID transponder codes and allow them to be accessed from another app, placed into a keyboard input (for example a spreadsheet or document) or sent to a server on the internet.

By purchasing NFC transponders and attaching them to pallets or roll cages, it is possible to use them in place of barcodes or paper systems to accurately monitor stock in a warehouse. Transponders placed on or in high-value assets such as computers, solar panels or rental equipment can be used to track their movements. You can even use an NFC transponder for inspection monitoring to prove that a certain location was visited. RFID scans cannot be done remotely, and the transponder IDs cannot be duplicated.

Asset Tracking with HF RFID Systems

Digitalquill’s Asset Monitor System allows you to keep track of your business’s assets. You can instantly find out where they are; where they have been; and see a history of their movements at the click of a mouse. Because it is not industry specific it can be used to track everything from shipping containers to solar panels. Since Asset Monitor links with the other Digitalquill software including our Proof of Delivery system, it can manage everything from picking and packing to delivery tracking.

Asset Monitor from Digitalquill

Digitalquill’s Asset Monitor is a flexible and configurable system that can fulfil all your asset tracking requirements. You specify the details of the asset, and the data you wish to store and associate with it. You have total control and so you can configure customised inspections or supply chains.

Asset Monitor also brings you powerful business intelligence. Know where your assets are, and when they will be back with you through the use of estimates that are intelligently derived from your data. Asset Monitor helps you predict stock shortages; plan delivery routes; and schedule collections. Reports such as average supply chain time and average asset life are calculated and updated automatically.

Digitalquill – Experts in RFID Systems and NFC

NFC Grabber is available from the Android Play Store. It is compatible with any Android device that has a built-in NFC reader. We also supply an Asset Monitor system that works with the app and we can supply HF RFID transponders and Android tablets. For queries about bulk-purchases of licences or for more information on the product, call us on 01482 424402 or email



Rental Monitor RFID systems

If your business rents out large or valuable items such as plant machinery or garden tools, then there are significant risks involved. How do you keep track of property that been booked out? How do you make sure staff collect sufficient details about the client so you can trace the items if they are not returned on time? And can you check that your staff have completed pre and post-rental safety checks and servicing? All this is possible with RFID systems.

Rental Process Management Software

Rental Monitor RFID systemsRentalMonitor is a tool for managing the rental of assets. It integrates with RFID systems to allow items to be tracked, monitored, controlled and returned. Keep informed when items are due for rental – or due to be returned. Automatically generate pre-rental and post-rental servicing tickets that integrate with email or SMS. Prevent rentals from taking place unless staff have captured key information. And prevent paperwork from being misplaced with secure off-site storage.

Scripts for the handover and return of items are fully customisable. You can ensure that briefings are given, instructions are supplied and that damage is recorded whenever the item is issued or returned. The customer database allows you to store photographic ID to confirm customers’ identities as well as storing their details for future repeat rentals. Your assets can even be tracked by GPS if you need the ultimate in peace of mind.

RFID Systems for Temporary Equipment Loans

RentalMonitor is also suitable for managing the temporary loan of tools and equipment to staff or contractors. Do you give out items to employees and need to make sure you get them back? Just fit them with RFID transponders and use RentalMonitor to ensure you know who has them at any time. Our software is trusted, versatile and cost-effective – no wonder the name Digitalquill is synonymous with RFID systems all over the world!

RentalMonitor from Digitalquill

Call Digitalquill today on 01482 424402, email or visit for more information.


Fire Door Monitor RFID Systems

Our Fire Door Monitor system is renowned for being one of the most flexible, unintrusive ways to meet Fire Safety requirements. Fire Door Monitor uses RFID systems to monitor doors and alerts management when fire doors are propped open. This helps fire wardens to fulfil their legal responsibilities and provides unequivocal evidence that is securely stored offsite.

Track and Report on Open Doors and Windows

Fire Door Monitor RFID SystemsFire door monitor has many other uses: One of our clients uses the system to monitor the roller door on their warehouse door. If the door is left open, then it costs extra to heat the building and puts security at risk. Before installing the Fire Door Monitor system. They had problems with staff leaving it open and people would walk into the building off the street. The system now allows the managers in the office to monitor the door and call down and ask for it to be closed whenever it is left open

The system can also be set up to automatically monitor whether windows are closed. This savis time for security guards when locking up buildings, or you could use the system to check that cold room or fridge/freezer doors are kept closed.

Fire door monitor really is the most versatile RFID enabled door and inspection monitoring system on the market today.

RFID Systems for Monitoring Doors

Fire Door Monitor uses RFID transponders placed at each door or window. The software manages inspection schedules and informs a specific person whenever inspections are due. Magnetic catches can be installed onto each door or window, which will allow it only to be open for a maximum specified time before  the system sends an SMS or email alert. A full reporting suite makes it possible to see which doors or windows are being opened and for how long.

Easy to Install Wirefree Fire Door Monitoring

Fire Door Monitor is easy to install in your building. As it is a cloud-based system, it links to your existing internet gateway. It can even be used as a self-contained system over a 3G or 4G mobile connection. With mobile connectivity, there is no need to run wires. We attach wireless devices to each door or window within range of the Hub. Repeaters are used to extend the range of the hub which is connected to the internet via your existing gateway or self-contained 3G.

Low-Cost Door Monitoring

Fire Door Monitor is available for a low monthly fee. All you need to purchase up front are the hardware sensors and the connection hub. Call us today on 01482 424402 or email for more information.