RFID Systems

RFID SystemsRFID stands for radio frequency identification. It is a system that wirelessly transmits information about the identity of assets as a unique serial number. RFID systems are used in business to reduce time and labour and to improve data accuracy in real-time. An RFID tag consists of a microchip attached to a radio antenna. With the right RFID software, you can even connect your products to the Internet so that tracking information can be shared throughout the supply chain.

RFID Solutions to Business Problems

There are two common types of RFID systems in use: active and passive. Passive RFID tags do not have built-in transmitters and so they reflect back radio waves from a reader. Active RFID transponders consist of a microchip with an antenna. They are placed on or embedded in products. The information stored on the RFID tag is accessed with a reader that passes information to a computer system. Active RFID tags are commonly used for large assets such as cargo containers. Passive RFID tags, as they do not have power sources and transmitters, are less expensive than active RFID tags.

The Benefits of RFID Systems

RFID systems have a number of benefits over legacy systems such as barcodes. Most obviously, RFID helps to reduce labour costs by decreasing the need for manual checks and counts, and simplifying business processes and reduces inventory errors and inaccuracies. With greater stock control comes a reduction in theft, and the unique nature of an RFID code (which cannot be cloned) helps to prevent the distribution of counterfeit products.

How are RFID Systems Used?

There are many areas where RFID can improve business processes. For example:

Product Tracking and Supply Chain Management

By attaching RFID tags as labels during production, data can be read and used throughout entire supply chain to understand the location of items at any stage.

Inventory Systems

You can improve security and stock control with RFID as it provides accurate information about current inventory. Objects of any size and shape can be RID tagged, and RFID transponders are not subject to environmental wear and tear in the same way as printed barcodes which makes them ideal for tracking pallets and containers.

Asset Management

RFID technology works in conjunction with web-based tools to monitor your assets and make business decisions instantly. The linked RFID software can be used so manufacturers, contractors and others have an appropriate levels of access to update data about the asset, such as its inspection history, maintenance records and so on.

What Industries Use RFID?

Many industries across the world leverage the power of RFID systems to improve productivity. You will find RFID software in use in industries such as:

  • Aerospace
  • Automotive
  • Defence
  • Fashion
  • Logistics
  • Medical and healthcare
  • Pharmaceutical
  • Retail
  • Transportation
  • …and many, many more

Digitalquill – Experts in RFID Systems

For more information on how RFID can improve your business, call us on 01482 424402 or email



RFID Systems Data Analytics

RFID Systems Data AnalyticsRadio Frequency Identification, or RFID, uses radio waves to read and capture information stored on a special tag that is attached to or embedded in an object. RFID systems can serve the same purpose as a barcode or the magnetic strip on the back of a credit card by providing a unique identifier for a place or an object.

The Benefits of RFID Systems

RFID systems are being adopted by more and more companies every year as the technology evolves.  It is helping a variety of industries, from retail to transportation. RFID can most likely help your business, too. Here’s why:

RFID systems make businesses more efficient.

RFID technology is less labour intensive than barcodes. It does not need a line-of-sight to read tags, and multiple tags can be read simultaneously. A simpler process means your employees have more time to handle important tasks and so they are more productive.

RFID systems reduce errors

No human intervention is needed to read data – the process is automatic. This is more efficient, freeing time for other tasks, and it also reduces the risk of human error in data logging. By removing manual processes and using automated technology, companies can obtain more accurate data.

RFID systems work in real-time 

RFID systems can track and provide real-time data about your inventory . This is attractive to any industry, and is especially useful in data-driven decision making. Whether you are tracking stock inventory or individual products, your company will benefit from a stream of real-time data collection and analysis.

RFID systems support better decision making

Access to real-time data analytics through RFID technology lets companies become better informed. Good quality data and insights means better decision making, and business managers can then turn this information into positive actions to improve the business.

Digitalquill: Software Solutions and Bespoke Software development

Our team of highly skilled engineers manages many large software systems, we also have a range of software solutions which we provide as SaaS (Software as a Service) such as our Inspection Monitor, Asset Monitor, Rental Monitor, Access Monitor and more. Many of our systems include RFID technology.

One of our core areas at Digitalquill is designing and implementing RFID systems for businesses, big and small, all over the world. Many companies will ask “why do we need RFID systems?” If you currently use a barcode system in your business, then RFID systems offer a significant improvement at a relatively low cost.

RFID – Better than Barcodes

RFID is short for Radio-Frequency IDentification. It refers to very small electronic devices consisting of a chip and an antenna. RFID chips (or transponders) carry a small amount of data – usually less than 2,000 bytes. Essentially, the RFID transponder does the same job as a bar code or the magnetic strip on the back of a credit card – it provides the object with a unique identifier. You have to scan a barcode or swipe a magnetic strip to read the data: in the same wya, an RFID transponder has to be scanned to read the information it contains.

Why is RFID Better Than a Barcode?

The biggest advantage of RFID devices over barcodes is that the RFID transponder does not need to be carefully placed in a specific position near the scanner. If you’ve ever seen a cashier trying to scan a crumpled or torn barcode you will instantly understand why this is a benefit. RFID systems can actually work up to 20 feet away (if high-frequency RFID is used).

Although RFID technology has been available for over fifty years, it is now becoming commonplace as the cost to manufacture the transponders has fallen so they can be almost disposable items.

Digitalquill: Software Solutions and Bespoke Software development

Our team of highly skilled engineers manages many large software systems, we also have a range of software solutions which we provide as SaaS (Software as a Service) such as our Inspection Monitor, Asset Monitor, Rental Monitor, Access Monitor and more. Many of our systems include RFID technology.

waste management rfid systems

waste management rfid systemsWaste management is becoming more important. Campaigns such as Stop Plastic Use are encouraging consumers to use less plastic and to recycle what they do use. Waste industry officials say that RFID systems are becoming a more and more common way for waste management to track containers to make sure the right waste is recycled and reused, in the continual battle for zero waste to landfill.

RFID Systems to improve Waste Management

A growing use for Radio-frequency identification (RFID systems) is for pay-as-you-throw waste recycling programs. You can attach RFID tags to assets such as bins or recycling containers and collect data that tells you when the bins are full, so the waste management company can be automatically alerted when it is time to send a truck to empty them.

RFID systems are a powerful inventory management tool. They provide secure service verification as RFID transponders cannot be cloned – and they can supply waste management companies with a whole host of data. RFID systems for asset management are being more widely used in the waste and recycling industry for tracking, managing work and ensuring that regular repairs or replacements are done on waste containers. RFID can be used to manage trucks and track waste collection services in almost real time thanks to the advent of mobile data technology. Even the recycling trucks themselves can be RFID tagged to monitor them, or allow them access into and out of sites – and every RFID scan allows better asset tracking of the waste containers.

Why invest in RFID Technology for waste management?

RFID systems allow managers to monitor any number of aspects of work, including the progress against of a list of tasks or pickups, missed checks, staff productivity, the condition of the assets and much, much more. The best RFID systems can interface with other modules to improve service – for example, Digitalquill produce integrated cloud-based mobile enabled RFID software modules that cover every business need from staff time measurement to fire door monitoring.

Digitalquill – UK RFID Software Developers

At Digitalquill we are experts in RFID systems. From our base near Hull in East Yorkshire, we deploy agile RFID-based software solutions to companies across the world. Call us on 01482 424402 or visit to find out how we can help your waste management business to become more productive.


If RentalMonitoryou have a business that rents out valuable items such as plant machinery or garden tools, then there are significant risks to be mitigated. You have to keep track of property that has been booked out, ensure staff collect sufficient details about the client for you to trace the items if they are not returned on time and you must check that your staff complete any pre and post-rental safety checks and services. RentalMonitor from Digitalquill makes the rental of plant machinery and large tools simple by using the power of RFID Systems.

Rental Process Management Software

RentalMonitor is a tool for managing the rental of assets in a retail environment. It integrates with RFID systems to allow items to be tracked, monitored, controlled and returned. Keep informed when items are due for rental – or due to be returned. Automatically generate pre-rental and post-rental servicing tickets that integrate with email or SMS. Prevent rentals from taking place unless staff have captured key information. And prevent paperwork from being misplaced with secure off-site storage.

Scripts for the handover and return of items can be fully customised. You can ensure that briefings are given, instructions are supplied and that damage is recorded whenever the item is issued or returned. The cloud customer database allows you to store photographic ID to confirm customers’ identities as well as storing their details in a GDPR compliant manner for future repeat rentals. Your assets can even be tracked by GPS if you need the ultimate peace of mind.

RFID Systems for Temporary Equipment Loans

RentalMonitor is also the best choice of RFID systems for managing the temporary loan of tools and equipment to staff or contractors. If you give out items to employees and need to make sure you get them back, you can fit them with RFID transponders and use RentalMonitor to ensure you know who has them at any time. Our software is trusted around the world, versatile and cost-effective – no wonder the name Digitalquill is synonymous with RFID systems all over the world!

RentalMonitor from Digitalquill

Call Digitalquill today on 01482 424402, email or visit for more information.



RFIDRFID stands for “radio-frequency identification”. It is a technology where digital data is encoded into RFID tags that is then captured by a reader using radio waves.

What are RFID Systems?

RFID systems are similar to barcode systems as data from a tag is captured by a device, usually to store it in – or read from – a database. But RFID has many advantages over barcodes when used for asset tracking. RFID tags can be read without line-of-sight, unlike barcodes which must be carefully aligned with a scanner. RFID can automatically identify objects, collect data and enter information directly into a computer system with little or no intervention from humans.

How Does RFID Work?

RFID systems work through radio waves. They comprise three components:

  • an RFID tag or label,
  • an RFID reader,
  • an antenna.

RFID tags have an integrated circuit and antenna, which transmit data to an RFID reader. The reader converts the radio waves into usable data. Information from the tags is transferred through a communications interface to a computer system, where the data is stored in a database for later use.

What are RFID Tags?

An RFID tag (or “transponder”) consists of an integrated circuit and antenna. A protective material holds the pieces together and shields them from the environment. For example, employee ID badges with RFID tags have it tag embedded between layers of plastic. RFID tags are available in many shapes and sizes and can be either passive or active.

What are passive RFID transponders?

Passive tags are the most common. They are smaller and less expensive than active tags, but must be “powered up” by the RFID reader itself in order to transmit data.

What are active RFID transponders?

Active RFID transponders have an built-in battery so they can transmit data at all times.

What are RFID Systems Used for?

RFID technology has many, many uses including:

Most applications that use barcode technology can be upgraded to a system using RFID. RFID has many advantages over barcodes: most obviously, an RFID tag can hold much far more data than a barcode, but also RFID transponders don’t get worn out or damaged in the same way as barcode labels.

Digitalquill – Experts in RFID Systems

If you think that your business can be helped by RFID systems, contact the RFID experts at Digitalquill on 01482 424402 or


RFID Systems

We have seen RFID systems being used in 10 interesting ways, and so on but RFID has many more uses. New ideas are being thought up all the time, but here are some of our favourite and most interesting uses for RFID.

5 Surprising Uses for RFID Systems

RFID Systems

1 Hospitals

RFID systems are helping American hospitals to spend less money on scrubs. One example is the LewisGale Medical Center in Salem, Virginia which saved $40,000 in just two years with an RFID Scrub Dispenser. The device distributes and monitors medical garments and reduces the tendency of staff to treat them as disposable.

2 Retail

Although Amazon has not confirmed how its Amazon Go stores will work, RFID systems are rumoured to be the gateway to cashierless shopping. Chinese retailer is already using RFID to create a retail store that does not need any staff.

3 Child Safety

Up to 50 million attend a holy pilgrimage in India each year, but to keep track of children who might get separated from their parents, RFID technology is being used. The children wear a lanyard with an RFID transponder and it automatically scans them as they pass along the trail. If they get lost, a police officer scans their RFID pendant and can call their parents immediately.

4 Luggage Tracking

Lost luggage is a nightmare for airline passengers, but RFID luggage tags are now being used by Delta airlines in the USA to track luggage at key points in their journey. Passengers can track their bags with their mobile phones and the system boasts a 99.9% success rate.


5 Construction Safety

Large building sites are governed by a raft of regulations. RFID systems are being used to keep track of workers’ health and safety. The system keeps track of a person’s location through a series of RFID gateways and allows them to summon help if they slip or fall.

Digitalquill – Experts in RFID Systems

For more information about our range of RFID solutions call Digitalquill today on 01482 424402, email or visit

Access Monitor can be used to control access by vehicle or person

RFID systems have a huge number of uses. One of the most common applications for RFID technology is to control access. You can control more than just simple magnetic locks with AccessMonitor from Digitalquill.

AccessMonitor from Digitalquill

Access Monitor can be used to control access by vehicle or person

Do you need to control vehicles entering and exiting a site? If you have a fleet of vehicles that pass checkpoints each day then it is costly to employ staff to open and close gates to allow access. Key-based systems slow down access to sites; keys can be copied and lost; and staff that leave the organisation can retain them. Keycodes need to be changed on a regular basis.

AccessMonitor is an RFID system to control access points such as roller shutters, doors, and vehicle barriers. Staff gain access via an RFID transponder – which can either be affixed to the vehicle or integrated directly into their ID card or a key fob – and the system can automatically trigger the barrier’s opening or release mechanism through hardware integration.

Secure Records of Entry and Exit

Records are kept of every event, and a list can be maintained of people of vehicles that are currently on-site. Access points can be nested so entry cannot be gained to a second area unless the RFID transponder was properly authorised at the first barrier. Access rights can be controlled per user or per site, for total control. All data is stored securely on a cloud server.

We also support multi-site environments. Access for a vehicle or person to one or more sites can be granted – or revoked – immediately, at the click of a mouse. This makes AccessMonitor an ideal as a secure means of managing access for contractors – the system is granular so they can be granted access to just a single room or route – and it is simple to revoke access rights if the cards are not returned.

Secure Access Points with RFID Systems

Call Digitalquill today on 01482 424402, email or visit for more information.

RFID Systems for Manufacturing

The world of manufacturing is extremely competitive. The choices available to customers in the modern, global marketplace means that manufacturers are in competition with not only local competitors but also companies across the globe in developing markets. Although it is good news for the customer, as competition drives prices down, it also squeezes margins for manufacturing companies. One way to get a competitive advantage in this difficult industry is by using RFID systems to improve processes.

How RFID systems can improve manufacturing processes

RFID Systems for Manufacturing

In the manufacturing marketplace, area radio frequency identification technology (RFID systems) are fast becoming an essential tool for any manufacturer that wants to remain competitive. Here are some areas in which RFID solutions can revolutionise your efficiency throughout the supply chain:

1) Shipping and Receiving

Even before the components have been sent to a manufacturer, RFID technology can be used to improve the processes. By tagging individual items at source, suppliers can automate the receipt of the products at the next step in the chain. Goods can be compared to the data in your system, improving shipping accuracy and inventory management.

2) Asset Tracking

RFID systems can be used to keep track of all the components and ensure that the right parts are picked for each stage of the manufacturing process. Misplaced items can be reduced and all parts can be located in real-time, reducing human error.

3) Work-in-Process

RFID systems can be used to manage the production flow so that all materials are where they need to be at the right time, so your productions lines run smoothly.

4) Stock Management

Even after production has been completed, unique RFID serial numbers can be used to locate any finished product.

As you can see, asset tracking and supply chain solutions with RFID systems are make manufacturing processes more efficient and help companies maintain their profit margins even in this competitive industry.

Digitalquill – Experts in RFID Systems

Call Digitalquill today on 01482 424402 or email to find out how our innovative RFID solutions can help your business.

ID Card

ID CardBusinesses don’t just need to attract new customers: it is just as important to retain those they already have. There is a reason why the biggest retailers in the world invest millions of pounds in loyalty schemes. They can afford to give their customers some of their money back on their shopping because loyal customers spend more money with them. Retailers can track customer behaviour, see what is selling well, when people shop, and they can target marketing with pinpoint accuracy to tightly selected demographics. Business intelligence is one the key differentiator that makes a growing business grow faster, especially if you are in a mature market.

Can You Afford To Ignore Customer Loyalty?

RFID systems are ideal for customer loyalty schemes. Our Client Management System is used in a number of retailers – including beauty salons: The customer scans their card every time they visit, and they build up discounts the more they spend. The salon knows what services are being used and so they can target them with tailored marketing to persuade them to try new treatments. The same will go for many other types of business: such as hairdressers, garages, tanning salons and more.

Loyalty Cards Through RFID Systems

The Digitalquill Client Management System is a powerful and fully-featured customer relationship management (CRM) system for the service sector. By issuing inexpensive RFID cards, your staff no longer need to remember every customer’s individual needs and expectations because a full history of all of their prior contacts with the company are displayed on-screen when the card is read – so the customer gets the service they deserve every single time.

Personal Service Across Multiple Sites

The Client Management System is especially useful for multi-site businesses. No matter which of your locations the customer attends, they get a personal service. You have a full, accurate record of every interaction between the customer and your business.

Digitalquill RFID Experts

Digitalquill provide RFID systems to clients all over the world: call us today on 01482 424402 or email to find out how we can help you.