Business Systems

business backup

business backupIt is handy and cheap to have your files synchronised with free online services such as Google Drive, Dropbox, Microsoft OneDrive, Apple iCloud and so on. However, you must never assume that your data is completely safe. Free services are free for a reason, and they do not guarantee the level of service a business needs. You should also be aware of the threat of ransomware, which encrypts files on PCs and demands payment. Smart ransomware can also encrypt files in cloud drives so you should also have a physical backup. So why should you pay for a business backup system?

What Types Of Backup Service are Available?

There are lots of backup solutions on the market. You should be aware of the pros and cons of each. Although some services offer full protection, others cover just your user files. Some will cover your entire system so you can restore a working computer quickly. There are many options for backing up your business files. These include:

  • cloud services
  • network servers
  • USB hard drives
  • thumb drives and memory cards
  • CD-Rom, DVD or Blu-ray discs

Schofield’s Second Law of Computing states that data doesn’t really exist unless you have at least two copies of it. It is vital to have at least two backups: especially when deleting content from cloud services can affect your master copy of the data!

It is one thing to plan to backup and quite another to be disciplined enough to do it. When you hire experts to design your business backup solution, then you can be sure that the backups are actually being done.

Digitalquill – Experts in Business Backups

If you’re in any doubt on how to buy the best business backup system, consult an expert. We can look at your business’s unique risks and vulnerabilities, and help you to implement the best backup solution for your situation. For more information call us on 01482 424402 or email us at



temperature monitoring

At Digitalquill, we have been providing RFID systems for applications such as access control, inspection monitoring and asset tracking for many years. As well as powerful RFID software, we also build and utilize custom hardware to help to create a seamless experience for our users. Our data terminals are used by clients all over the world, and we offer them for a variety of purposes.

Digitalquill Data Terminals

temperature monitoringOur Data Terminals use a specially built variant of Debian Linux so that we can easily configure them to be used for almost any purpose. We can add easily new functionality to meet your needs, and we offer bespoke VPN services so you can securely access them remotely.

Digitalquill data terminals can be used absolutely anywhere that you would use a full computer, where you do not need a complete desktop system. They take up far less room and are a versatile and low-cost effective solution for any computing task.

 Temperature monitoring with Data Terminals

Up to four temperature sensors can be connected to a data terminal. These sensors can be configured to take temperature readings at specified intervals. They record the data from these reads in a local database on the machine itself, and a network connection or integrated 4G card can be added to send information to an internet-connected cloud computer on a regular basis.

We use such terminals for our Temperature Monitor system – a fully-featured cloud based monitoring and alert system that is used in commercial greenhouses, cold-rooms and more. With Temperature Monitor you can reduce the risk of spoiling food or losing plants by making sure that temperature stays within a specified range, or alerting management when the temperature goes higher or lower than a set level.

Digitalquill – Experts in Data Systems

For more information on our temperature monitoring Data Terminals and pricing details, call Digitalquill today on 01482 424402, email or visit




Business backup

Business backupBusiness Backup solutions differ enormously. It is important to be aware of the pros and cons when you choose one solution over another. Although many services provide full protection, some services cover just your data while others cover your entire system. Some backup systems help you quickly recover some of your systems after a major problem, while others are designed to ensure that your systems are safe from environmental risks such as fires and floods as well as theft or malicious damage.

What should you consider when choosing a Data Backup system?

Data protection policies and legal issues must be considered. Some offshore cloud backup offerings are not suitable for UK businesses. It is important to be aware of where the data is actually stored.

The types of Data Backup systems

You can have data only or full system backups, onsite and offsite. What is the difference?

Data only backup

Backing up your data is the minimum level of backup you should have in place. It means that if your IT system fails, then your irreplaceable business data can be recovered safely.

The disadvantage of a data-only backup is that all the other contents of your system will have to be built back up again – from scratch. If you lose a server, it could easily take several days before you are back up and running.

System backup

A system backup clones the whole of your chosen PC or server. This means that all the system software and settings, as well as the data, are protected. The entire system can then be restored to the exact state it was in. You do not have to reinstall and reconfigure everything. This dramatically reduces the downtime of your systems.

On-site backup

Onsite backups are made to a physical device that is on the same premises as the computer. It is therefore not reliant on an internet connection being available. Higher volumes of information can be copied quicker locally, so large system backups are easier.

Accessing the backup in order to restore it is also quicker than if you must retrieve the data over the internet. The disadvantage is that it will not protect against local disasters such as fire, flood or theft unless the physical backups are stored offsite.

Offsite backup

Offsite backups are made to a different location to the computer –usually over the internet. The advantage of this type of backup is that it protects your data against local disasters. The disadvantage is that it relies on an internet connection. The availability and bandwidth of your internet connection can limit the frequency and size of backups.

Digitalquill – Experts in Business Backup

If you’re in any doubt on how to buy the best business backup system, ask an expert. We can look at your business’s risks and vulnerabilities, and implement the appropriate backup solution for your unique situation. For more information visit, call us on 01482 424402 or email



DMS Document ManagementSystem

DMS Document Management SystemA Cloud-based document management system (DMS) is a central repository (or a “single point of truth”) for your company documents. Your team can access, view and share documents with colleagues safe in the knowledge they will always be referring to the latest version. By using a DMS to store your documents in the cloud, they are easier to find and retrieve.

Why Do I Need a Document Management System?

A DMS has a number of features that help you keep control:

  • Version Control – no more worrying about people printing off and retaining out-of-date documents. The Digitalquill DMS uses links instead of attachments to share files. Because of this, users are always redirected to the latest document version. You can see the history of revisions at the click of a mouse.
  • Reduce Email Bandwidth and Storage – all those email attachments going back and forth add strain to your server. You may end up with dozens of copies of the same document being transferred. Save bandwidth and storage by keeping documents in our cloud system and sharing links.
  • Access Anytime, Anyplace, Anywhere – out and about with no access to the office? Maybe just a mobile phone? No problem: you can access the system from anywhere, over a mobile connection or a VPN, and view company documents right from whatever device you have in your hand, without it taking up valuable storage space. All you need is access to a web browser.
  • Distribution Lists – You can set up and store distribution lists within the app itself so documents can be shared without having to leave the system. Emails can be sent with standard text to cut down on the time your team spend ‘topping and tailing’ and let them get on with working.

Digitalquill – Experts in Document Management

Digitalquill has been working with Document Management Systems for 15 years. We can help you to setup your document management system to suit your business needs, across all of your devices. For more information visit our website, call us on 01482 424402 or email


Lone Worker Monitor

Do you employ workers who inhabit buildings alone? Did you realise that you have a duty of care for their health and safety? Lone Working Monitor is a tool to help you keep on the right side of employment law.

Lone Working MonitorLone Working Monitor

UK lone worker regulations require that companies must put in a process to ensure the safety and well-being of staff who are in a building alone. Many do this by scheduling an hourly telephone call, but that involves the need for a second person also to be involved in the process. In addition, this may well involve waking managers unnecessarily during overnight shifts when all is well. Lone Working Monitor provides an ‘exception’ only system which only alerts management when a check-in is missed, and allows for more efficiency and saves management time.

Adaptable Lone Worker Management System

It is possible for a lone worker to ‘check-in’ by a number of different means: from an RFID staff card to a mobile phone app – or even an automated telephone system. You configure how often you need them to check in, and Lone Working Monitor does the rest. So, as long as check-ins take place then management will not be bothered. In the event of a missed check in, a nominated person can be contacted immediately. Notification can be by email or text message. As a result, the system can give you total peace of mind and because it can be linked up with our Staff Time Monitor system it can be used to record working time in addition to its main function.

Key Features

  • Supports automated telephones, RFID systems and mobile phone apps
  • App can automatically prompt staff to check-in
  • Peace of mind: management are alerted when a check-in is missed
  • All data securely stored for reporting purposes
  • Can link to Inspection Monitor, Staff Time Monitor and other Digitalquill products

Digitalquill: Experts in RFID Systems

Call Digitalquill today on 01482 424402, email or visit for more information.

Business VPN service

Business VPN serviceIf you have staff working from home then they will need access to your corporate network. Simply opening up your business servers to the internet is not safe. You may expose your network to hackers, or put your business at risk of corporate espionage. The solution is to use a Virtual Private Network, or VPN.

What Are The Risks?

If you do not protect internet-facing servers, hackers could access your data. This recently happened in the USA, where the personal details of 200 million voters were lost.

What is a VPN?

A VPN lets you create a secure connection to another network via the Internet. Your staff devices connect to the VPN and it then forwards all your network traffic to your network over an encrypted SSL connection. Because it is encrypted, your data is secure from prying eyes, even if the WiFi network is compromised. The computer behaves as if it’s connected directly to the business network. This allows users to securely access local network resources even from the other side of the world.

Virtua Private Network: How Can We Help?

We offer VPN systems that will allow your employees to connect back into office based systems via a secure VPN connection over the internet

  • Access file servers, remote desktop, printers and other office services from any location with an internet connection
  • Our virtual private networks are simple to setup
  • A VPN is the most secure way to allow external connections into the office
  • Your business routers can be configured to only open ports to specified addresses for added security

Digitalquill – Experts in VPNs

Digitalquill have many years of experience in cyber security. We can supply anything from a low-cost business VPN service up to a complete network design and installation. Your business data is valuable, so do not put it at risk by exposing it to hackers on the internet. For more information on our VPN or any of our other services, call us on 01482 424402 or email



Proof of Delivery

Proof of DeliveryAre you looking for a proof of delivery system? If you deliver or collect items from customers, then you no longer need to struggle with a paper-based process. Large couriers manage deliveries with hand-held terminals and RFID technology. It is now possible for businesses of any size to benefit from the technologically advanced RFID systems enjoyed by the huge delivery companies and multi-national conglomerates. This is all possible thanks to PODMonitor from Digitalquill.

Proof of Delivery and Proof of Collection

PODMonitor is a powerful Proof of Delivery application that can manage collection, deliveries and rentals – including stock management, picking and packing. It fully integrates with Digitalquill’s other products including AssetMonitor to give a truly integrated service with powerful reporting tools and market leading ease of use.

The main application operates through a browser, so system overheads are low. Your drivers can use your existing mobile devices, so you do not ned a large capital investment. And the affordable monthly subscription plans means that you can probably afford a high tech system for less than you think.

Proof of Delivery with Barcodes or RFID Systems

Whether you require proof of delivery as a signature, a photograph, a scan of a 2D or 3D barcode or even even an RFID read: PODMonitor can handle it. Arrange and rearrange deliveries using an intuitive click and drag interface, and track your vehicles in real-time using GPS. You can even automatically inform your customers when their delivery is due or delayed.

Because we use secure third party cloud storage you need not invest in expensive servers, and the client application can be run on your drivers’ existing mobile devices. Whatever your business needs, the system is fully configurable to meet your requirements and help you become more efficient.

Key Features:

  • Integrates with Android and iOS devices
  • Manages deliveries and collections
  • Create tickets to pick and load stock
  • Issue receipts on-site with a mobile printer or via automated email
  • Secure cloud data storage

Call Digitalquill today on 01482 424402, email or visit for more information.


Document Management

Time is money, so the less your team spend creating, reviewing, distributing and printing out business documents, the better. Operating a document management system is relatively inexpensive but yields huge rewards in time saved. We all know that time is money, and when your documents are under control, so is your business.

How Does a DMS Save Time?

Distribution – you can quickly email a link to a document to an individual, a group of users or a predefined group. Sending new policies and procedures out to all staff becomes a doddle, and you can amend and alter distribution lists to suit your needs.

Duplication – You reduce duplication of documents when you use a DMS. Instead of every staff member’s hard drive being filled up with multiple, uncontrolled copies of documents – many of which are out of date – they always have access to a single copy of the document, which you know is the right one.

Control – You don’t lose documents in filing cabinets, or have staff referring to old versions they stored on emails. Take back control of your file storage, your email system and your filing cabinets. Store everything digitally with a DMS.

Searching – Think of the time people spend searching for documents. If you keep them all in one place, then this wasted time is spent far more productively.

Version control – Don’t worry about people referring to old versions of policies or making edits to a document that is out of date. When you store your files in Digitalquill’s Document Management System, you can ensure that you have control over the versions of a document. You also always know which one is the current version.

Digitalquill – Experts in Document Management

Digitalquill has 15 years’ experience with Document Management Systems. We can help to save your valuable time through our Document Management System. For more information, call us on 01482 424402 or email

Inventory Monitor RFID Systems

When your business holds stock, it is important to be able to identify exactly what you are holding at any time. It is not only important for accounting, but also for customer service. Some businesses still use paper manifests or old-fashioned DOS systems to try and control stock. If this sounds familiar you will be pleased to know you can upgrade to a modern system for less than you think. RFID systems for electronic stock control are available to every business thanks to Inventory Monitor.

Inventory Monitor RFID SystemsStock Management RFID Systems

Inventory Monitor is a highly advanced RFID-enabled Stock control system. It manages and monitor goods as they come in and out of your warehouse. As well as RFID systems it also works with barcodes – and it is a simple task for staff to use. They scan individual items or pallets in and out and stock levels are updated on the fly. You can add your own RFID transponders to palletsor boxes or use the stock’s existing barcodes. The system is flexible and fully configurable for a range of business applications.

Inventory Monitor – Easy Stock Control

It is simple  to find out the location of items. You move stock from place to place with a single scan. Stock levels can be broken down by location or site, as well as monitored globally. Because of this, you will always know where your assets are located. When you transport a group of items – such as a pallet – the system can be configured to handle all of the contents with a single scan. Inventory Monitor saves you time and money.  It can link to your supply chain system to trigger new orders for items with low stock levels.

Digitalquill – Experts in Electronic Stock Control Systems

Call Digitalquill today on 01482 424402, email or visit for more information.

CRM System

Information is the lifeblood of most modern businesses. If you do not capture the right data and use it effectively,  you will be at a disadvantage. Once data has been collected it needs to be contextualised or it is of no use. A Customer Relationship Management System – or CRM system – can help you make sense of it all.

CRM System and RFID systems

No business is too small to gather and use data. Data about your customers and their buying habits holds immense power. Just look at the investment that the big retailers such as Tesco make into their customer loyalty schemes. Data collection and usage is not restricted to supermarkets. Small businesses can use data just as effectively, and it does not cost as much as you might think.

Digitalquill’s CRM System: Making data work for you

A Customer Relationship Management (CRM) system from Digitalquill collates your customer contact data, email addresses, Facebook likes and social media interactions. You can combine it with open source data sets to further refine it. This information lets you target your business’s promotional activity better – and focus your marketing spend on those customers who are most likely to respond.

You can identify and reopen closed customer files, warm up leads that have been left to go cold and bring back repeat business with bespoke offers. You can also introduce new products to existing customers by examining their buying habits. We can integrate loyalty cards with RFID systems to maximise the opportunities at every stage of the customer journey.

Digitalquill: Experts in CRM systems

Our CRM and RFID systems are easy to use and easy to understand. A number of businesses across Hull, East Yorkshire and North Lincolnshire use our CRM system because it helps them to maximise the use of their data. Our CRM system also increases sales, improves customer retention and drives up average transaction values. To find out how our CRM software and RFID systems can help you put your marketing strategy into action, call Digitalquill on 01482 424402 or email