Asset Monitor

Asset Tracking RFID systems
Asset Tracking RFID systems
A word cloud of asset management related items

You can keep track of your business assets using RFID systems. A combination of RFID hardware, RFID transponders and Digitalquill’s Asset Monitor make managing any kind of asset simple, all through its lifecycle. RFID transponders cannot be remotely scanned, copied or cloned. You can use RFID systems to manage any type of asset, from computer hardware to gas cylinders.

4 Uses for Asset Tracking RFID Systems

1. Law Enforcement

Law enforcement personnel use with a variety of assets such as vehicles, IT equipment, evidence, handheld devices, laptops and so on. If their equipment or vehicles are lost or stolen, it could cost them in terms of both money and reputation. If evidence is lost, criminals could walk free.

An asset tracking RFID system could be used to monitor equipment in order to prevent theft or loss, by using passive RFID systems and real-time data-collection.

Read more about how police forces in the USA are using RFID systems.

2. Business and Manufacturing

Lost assets in a manufacturing environment cause major issues such as delayed work, lost sales, and wasted money. Manufacturing companies need to keep track of assets, from small items such as tools, to larger assets like car parts.

By applying custom RFID tags to assets, it enables a company to rent out and recover items such as reusable pallets.

Read more about how Manufacturing companies across the world are using RFID systems.

3. Education

One of the most biggest growing industries using RFID systems for asset tracking is the education sector. RFID can be used to tracking children or college students, and can allow them to use cashless payments for lunches, register their presence in lessons and much more.

RFID can be used to ensure students arrive at school safely by using Solar powered RFID readers at the school gates or classrooms. It is possible to read RFID tags placed on students’ backpacks, and upload information to the internet for parents, students, and school staff to view. RFID systems can also track library books, IT equipment, and other property to against theft or loss.

Read more about how the education sector is using RFID.

4. Health

There are thousands of patients, employees, and assets in hospitals. This makes them ideal locations to implement RFID systems for asset tracking. Many hospitals around the world are investing in RFID asset tracking systems using active RFID, passive RFID, RTLS, and Wi-Fi systems. In some hospitals, passive RFID systems are used to track assets such as tools and machinery – and even patients!

high-value equipment SUCH AS beds, defibrillators, and so on can be fitted with embedded RFID transponders. The hospital can then track, locate, and provide maintenance for equipment. Hospitals may use the same systems to track patients -measuring  wait times and efficiency.

Read more about RFID Systems in Healthcare

Asset Tracking RFID Systems from Digitalquill

Digitalquill’s Asset Monitor System lets you keeps track of your business’s assets: you are able to instantly find out where they are; where they have been; and access a history of their movements – all at the click of a button. It uses the latest RFID technology, and unlike other RFID systems, it is not specific to any one industry.

Call us on 01482 424402 or email for more information.

Asset Tracking RFID systems

When you deal in high-value assets, you cannot afford to lose track of them. Whether your business deals in solar panels, commercial gas canisters or high-value machinery you need to be able to find them, count them and manage servicing and recalls without delay. Digitalquill’s Asset Monitor is designed so businesses can track their assets. Asset tracking is made simple with our RFID systems

Asset Tracking RFID Systems

Asset Tracking RFID systems

Asset Monitor – Digitalquill’s Asset Management System – lets you keeps track of all your business assets. You are able to instantly find out where they all are; where they have been; and you can access a history of your assets’ movements all at the click of a mouse. It uses the latest RFID systems, and unlike other systems, it is not specific to any one industry. Asset Monitor can be used to track everything from gas canisters to solar panels. It links with all the other Digitalquill software modules including our RFID enabled Proof of Delivery system to cover everything from picking and packing to delivery tracking.

Companies use Asset Monitor to control their solar panels, IT equipment and plant machinery. They use it to trigger services; recall faulty items and manage rentals. Our asset tracking software is flexible, adaptable and suitable for a range of different industries.

Key Features:

  • Requires an RFID scan to be done whenever an asset is moved or changes hands
  • Every asset movement is linked to a staff card scan: for clear accountability
  • A full audit trail of movement in and out of locations is maintained
  • Allows for basic inspection and maintenance of assets to be recorded
  • Can manage legislative recurring inspections
  • Integrates with Digitalquill’s other software modules

Digitalquill: Asset Tracking Experts

Would you like to know more about our Asset tracking RFID systems? Call Digitalquill on 01482 424402, today email us at or visit our website for more information.


NFC Grabber from Digitalquill

If you need to integrate your Android hardware with RFID systems, then Digitalquill’s NFC Grabber app is the affordable RFID solution you have been looking for.

NFC Grabber from DigitalquillNFC Grabber uses the Near Field Communication (NFC) or High-Frequency Radio Frequency Identification (HF RFID) sensor built into your existing Android devices and allows them to be effectively integrated into RFID systems for applications such as inspection monitoring or asset management. NFC grabber is affordable and can be bought with a one-off licence for a single device. We can also assist with licencing of multiple devices and users, and we supply a number of systems that can integrate with the app to facilitate your business process or bring RFID technology to your business in an affordable way.

NFC Grabber App

NFC is a high-frequency RFID technology. Each NFC transponder is embedded with a unique code that can be used in inspection monitoring, asset management, access control, staff time clocking and many other applications.

The NFC Grabber app uses your Android devices’ built-in NFC scanners to capture the unique identification numbers from your HF RFID transponders and then use them in a variety of ways:

  • Create a global variable – a global variable with the value of the read is stored in the device, and can be read from another app
  • Send to server – the read is uploaded to a specified server address
  • Send to keyboard – the read can be used in a text input field within any other app, through a keyboard interface

Digtialquill’s NFC Grabber app allows NFC scanning to be incorporated easily into any Android app, and provides a low-cost integrated solution to implementing high-frequency RFID scanning capabilities.

Digitalquill – Experts in RFID Systems

NFC Grabber is available from the Android Play Store. It will work with any Android device with a built-in NFC reader. For queries about bulk purchases of licences or for more information call us on 01482 424402 or email



rfid transponder for asset management

rfid transponder for asset managementThere are many ways that an organisation can identify an asset in order to manage, track and locate it. Manual approaches are common: relying on a serial number and lists. This is time-intensive for the user as they have to type the serial number in whenever a transaction happens. It is also subject to human error.

As an alternative, there are Barcodes and RFID: two asset tracking methods which are often compared to one another. However, in reality they both have their own strengths and weaknesses and each is best for certain applications or environments.

Barcode strengths

  • Barcodes are cheap. Scanners only cost £20-£30 and the codes themselves cost nothing to produce.
  • Easy to produce – to keep costs down you can even print them yourself on stickers.
  • Familiarity – people are used to seeing and dealing with barcodes on a day-to-day basis

Barcode Weaknesses

  • Barcode stickers are easily damaged, especially if they are exposed to the elements or damage from scrapes and scuffs, such as in a warehouse environment
  • Barcodes can easily become detached from the asset and so can’t be scanned – this leads to huge time penalties as firstly you have to identify the asset by some other method, and secondly you have to go to the expense of putting a new barcode onto the asset and re-registering or updating that asset in your system
  • Easy to remove or swap – either accidentally or maliciously
  • Easy to replicate – a barcode number is not unique and can be copied
  • Asset tracking is obvious as barcodes cannot be hidden within assets

RFID Strengths

  • RFID tags are very resilient and will take impacts without failing
  • If applied correctly, RFID transponders are difficult or even impossible to remove
  • If the correct RFID technology is chosen it is impossible to copy or duplicate a transponder
  • If you choose a reputable RFID supplier (such as Trovan) they will guarantee the RFID transponder for the life of the asset, giving peace of mind and protecting your investment
  • RFID tags can be applied covertly

RFID Weaknesses

  • RFID transponders are more expensive per item (although when compared to the regular replacement of barcodes throughout the life of an asset, this is actually not the case!)
  • Scanning hardware for RFID is generally more expensive

That being said, both RFID and Barcodes have their place: but if the asset is in any industrial setting; if your asset has a long life span; or is it of higher value then RFID is always the best choice

On the other hand, If you are tracking paperwork, or assets that have a short shelf life then barcodes are the obvious answer.

Tracking IT Resources with RFID

When your business deal in high value assets, you cannot afford to lose track of them. You may deal with solar panels, commercial gas canisters or high-value machinery. Whatever the asset, you need to be able to find, account for and service your asses with the minimum of delay. Digitalquill’s Asset Management System is designed for businesses like these.

Our RFID asset management system is currently being used by some major companies to track I.T. Resources. The transponders can be hidden inside the equipment, and tracking the assets is simple. Handheld RFID scanners at each point of the IT Support and IT equipment repair service quickly scan the item and record its current location, status and a time and date stamp.

Asset Tracking Software

Digitalquill’s Asset Management System lets you easily keeps track of all your business assets: you can instantly find out where they all are; where they have been; and keep a fully tracked  history of their movements – all at the click of a button.

We use cutting edge RFID technology, and the system is not industry specific. It can be used to track everything from gas canisters to solar panels. The Asset Management System links with our other software including our Proof of Delivery system. With one RFID transponder you can cover everything from picking and packing to delivery tracking.

Digitalquill: RFID Experts

For more information, call Digitalquill today on 01482 424402, email or visit

Access Control for Ambulance Service

Our Access Monitor system is being used by the Ireland Ambulance Service to control access to their maintenance depots. The system allows them to control access to the main gates – and automatically open them when one of their authorised vehicles pulls up to the entrance barrier or maintenance roller doors.

The system allows them to control access so that only authorised people are on site, maintain a list of people who are on site, know which ambulances are on-site, know which of those ambulances are in the maintenance bays and prevent unauthorised vehicles from entering the facility.

Access Monitor – Controlling access

Access Monitor is a system that allows you to control access points such as doors, roller shutters, vehicle barriers or gates. Staff gain access by scanning an RFID transponder which can be fixed to a vehicle or integrated into an ID card or key fob. The ambulance service are using Active UHF transponders with ‘Free Air’ readers. These are attached to a post next to the gate or roller and read transponders within the vehicles. We have other sites where readers are embedded in the road itself, as the system is totally flexible.

Does your business need to control entry and exit to your sites? If you have a fleet of vehicles that need to pass a checkpoint it is costly to employ staff to open and close gates to allow access  – especially if your site is open 24 hours a day. Key-based systems to control staff entry are all too common but keys can be copied and lost, and staff that leave the organisation sometimes retain them. Keycode systems need the security code to be regularly changed to keep them secure. The good news is that there is a solution to all of these problems: Access Monitor.

Access Monitor Key Features

  • A record is kept of all accesses
  • A list can be maintained of the people of vehicles that are on site
  • Access points can be nested, so that entry cannot be gained to a second barrier unless the RFID transponder was authorised at the first barrier.
  • Access rights can be controlled on a user or site basis, for total control over security.
  • You can instantly allow or deny any specific transponder ID access to a site.
  • All the data is stored securely on a cloud server with reporting facilities.
  • Various forms of RFID Systems, Number plate Recognition or Biometrics can be used depending on the project needs.

To find out more, call Digitalquill today on 01482 424402, email or visit for more information.

it asset management with asset monitor

it asset management with asset monitorWe have just started working with a client who uses our Asset Monitor system to monitor their IT equipment. They have assets such as computers, laptops, projectors and printers spread across five sites, and they need to keep track of each one – as well as all of the consumables that go with them.

Until they started to use Asset Monitor they had no means of asset management whatsoever, and so they had no real idea of who had been issued with which pieces of equipment and could not locate where an asset was. This also caused problems with IT support as they could not be sure what equipment a user had when there was a problem.

They are now tracking IT equipment

With Asset Monitor in place, all of their equipment is tracked and they can run reports whenever they want. If someone requires a consumable – such as a printer cartridge – they can identify what machinery the user has, and ensure that the correct item is dispatched to them which saves them time, rework and money.

The benefits also extend to the balance sheet. The accounts department can get an accurate and up to date asset register on-demand whenever they need one for their accounting process. This is saving hours of time for accounts and also for local staff who no longer need to annually audit their equipment.

Asset Monitor – the easy to use and flexible asset management system

Asset Monitor from Digitalquill lets you track your business’s assets: you can find out where they are, where they have been, and track their movements at the click of a mouse.

  • Uses RFID or barcodes to track when an asset changes location or is passed to someone else
  • Every asset movement can be linked to a member of staff
  • Maintains an audit trail of asset movement between locations
  • Allows for inspection and maintenance tasks to be recorded
  • Can produce a real-time asset register for accounting purposes
  • Links with other Digitalquill systems

Call Digitalquill today on 01482 424402, email or visit for more information.