Do you have folder upon folder of disorganised documents? Is your email server groaning under the strain of uncontrolled file attachments flying around your network? Do you struggle to find the latest version of policy documents? Then you need a Document Management system.
Why Your Business Needs a Document Management System
Here are some of the ways a document management system can help your business:
When documents are not being managed well, the chance of information leaking is very real. If sensitive information is lost or stolen, it can do real damage. A Document Management System lets you to keep business information confidential. An electronic audit trail lets you know who has viewed, distributed or edited your files.
A document management system is a central repository (or “single point of truth”) for your documents. Your staff can access, view or share documents, safe in the knowledge they are always referring to the latest version. When you have a DMS that stores your documents in secure cloud storage, they are easier to find and retrieve.
Save Time and Money
Time really does mean money, so the less time your team spend creating, reviewing, distributing or printing out documents, the better. A document management system is relatively inexpensive to run but it yields huge rewards in saved time. When your documents are kept under control, your business is under control.
Make Sharing Simple
Managing and controlling documents can be hard. There can be multiple copies floating around, and whenever changes are made, it makes it more difficult to tell if you are referring to the latest version. A document management system lets you share a link instead of a file, so it is always up to date and reduces network bandwidth.
ISO9001 Document Management
Does your business need ISO9001 compliant records or document management? Digitalquill’s Document Management System can be used alongside your policies and procedures to make ISO9001 compliance easier.
Digitalquill – Experts in Document Management
Digitalquill has been working with Document Management Systems for 15 years. We can help you become ISO9001 compliant. For more information call us on 01482 424402 or email firstname.lastname@example.org.