Monthly Archives

September 2017

Fire Door Inspection System Fire Door Safety Week

Regulatory Reform OrderDigitalquill are proud to support Fire Door Safety Week. It runs from Monday 25th September to 1st October, and we have been putting out blog posts every day to advise you about fire door monitoring. You can pledge your support for Fire Door Safety Week by sharing posts on Twitter with hashtag #FireDoorSafetyWeek. Today we look in more detail at the Regulatory Reform Order 2005.

Fire Door Facts – The Regulatory Reform Order 2005

The Regulatory Reform Order (RRO) also known as the Fire Safety Order (FSO) is the piece of legislation that businesses need to comply with. It was signed into law on 7 June 2005, and its provisions came into force on 1 October 2006. The responsibility for fire risk assessment in all non-domestic buildings falls to the ‘Responsible Person’ or ‘Responsible Persons’.

The RRO applies to you if you are:

  • Responsible for business premises
  • An employer or self-employed with business premises
  • Responsible for a part of a dwelling – if that part is solely used for business purposes
  • A charity or voluntary organisation
  • A contractor with a degree of control over any premises
  • Providing accommodation for paying guests

What Must the Responsible Person Do?

The Responsible Person must:

  • Ensure that a fire safety risk assessment is carried out and reviewed on a regular basis
  • Identify & record the fire hazards
  • Identify & record the people at risk
  • Evaluate, remove or mitigate fire safety risks
  • Prepare an emergency plan & provide training
  • Review & update the fire risk assessment regularly
  • Part of this risk assessment and fire management plan must consider the safe installation, maintenance & inspection of fire doors.

Fire Door Safety – What happens if you get it wrong?

Fire Door Monitor – Record Fire Door Inspections Electronically

Digitalquill’s Fire Door Monitor is the comprehensive fire door inspection system you have been waiting for. Using RFID systems, the responsible person is alerted by the fire door inspection software when a fire door is left open. Call us on 01482 424402, email office@digitalquill.co.uk or visit our website for more information.

Fire Door inspection

Fire Door inspection

East Yorkshire’s RFID Systems experts, Digitalquill, are supporting Fire Door Safety Week. It runs from Monday 25th September 2017 to 1st October 2017. We have been putting out blog posts every day this week. We hope you have found our advice you about fire door monitoring and meeting your obligations under the Regulatory Reform Order (Fire Safety) 2005 useful. There are two more days to do, and you can still pledge your support for the Fire Door safety campaign until Sunday by sharing our posts or tweeting under the hashtag #FireDoorSafetyWeek.

There are some untruths bandied around when it comes to fire doors – don’t be myth-taken with this Mythbusting feature courtesy of the Fire Door Safety Week website.

Fire Door Myths – Busted

MYTH Standard doors can be made into fire doors by fitting larger doorstops to the existing frame.

TRUTH Additional doorstops do not turn a standard door into a fire door. A fire door requires all items to meet the specification stated on the fire door certificate.

 

MYTH Painting a door with fire retardant paint makes it a fire door.

TRUTH BWF Certifire would not recognise this as a fire door. A fire door is made up of many compatible and fire tested materials and components, all listed on the fire door certificate. A lick of paint will not turn a standard door into a fire door.

 

MYTH Any lock can be fitted onto a fire door because it’s made of metal, and metal doesn’t burn in a fire.

TRUTH You can only fit a fire tested and compatible lock as listed on the fire door certificate as excessive removal of material from the door leaf can impact performance in a fire. Metal gets hot in a fire, so don’t forget the intumescent protection if needed.

 

MYTH If a fire door is too big, it can be cut down to fit.

TRUTH A fire door can only be trimmed by the amount permitted on the manufacturers fitting instructions and fire door certificate. Resizing doors outside of the limitations set on the fire door certificate invalidates certification.

 

MYTH The gap between the fire door and the frame doesn’t matter

TRUTH The dimension of the gap around the entire perimeter of the door is critical to preventing the passage of toxic fumes and smoke in the event of a fire. On a fire door with smoke seals this gap is commonly 3mm but always check the fitting instructions or the fire door certificate.

 

MYTH People can fit their own glazed panels in fire doors.

TRUTH To manufacture a fire door with a glazed panel requires a number of correct components and should only be carried out by someone who is licensed and trained to do so. Cutting holes in doors for vision panels on site invalidates fire door certification

 

MYTH Fire doors have to be assessed by the fire brigade.

TRUTH Since October 2006, it is the responsible person’s duty to carry out fire risk assessments. The fire service does not carry out fire risk assessments of commercial or industrial premises.

 

MYTH I have a fire risk assessment, therefore, I cannot be prosecuted.

TRUTH Simply having a fire risk assessment does not make you fully compliant. It just acts as a method to identify and quantify risk.

 

MYTH I’ve never had a Fire Officer visit so I don’t need to bother with the Fire Legislation.

TRUTH All non-domestic premises must adhere to the Fire Safety Order 2005 regardless of whether they have had a visit from a Fire Officer or not. By not adhering to this you and your organisation are risking prosecution or a hefty fine. Find out more

Fire Door Monitor – RFID Systems for Fire Door Inspection

Fire Door Monitor is our fire door inspection software. We use RFID systems along with software so that your responsible person can be alerted if a fire door is left propped open. Our fire door inspection app lets you record 31-point checks on all your fire doors. Call us on 01482 424402, email office@digitalquill.co.uk or visit our website for more information.

 

fire door inspection

Digitalquill, the leading RFID Systems specialist in the East Yorkshire area, are proud to be supporting Fire Door Safety Week between Monday 25th September to 1st October. We are putting out blog posts every day this week about fire door inspection, fire door monitoring and your obligations under the Regulatory Reform Order (Fire Safety) 2005 regarding fire doors. You can pledge to support for Fire Door Safety Week by sharing our blog posts and tweeting with the hashtag #FireDoorSafetyWeek.

Today, it’s not just about recording your inspections with our fire door inspection app – you need to know what you are looking for in your checks.

 

5 Most Common Fire Door Faults

1: Many faulty fire doors have fire or smoke seals missing, installed incorrectly or not filling perimeter gaps correctly.

Fire Door Seal
Fire Door Seal

2: The door frame is also an area to check for gaps. There should be no more than 3mm of space around the top and sides, and no more than 8mm between the floor and the bottom of the door when it is closed.

Fire Door Gap
Fire Door Gap

3: The door leaf (the covering on the face) is a critical part of the design. If it is chipped, cracked or peeling off then the door must be replaced.

fire door inspection
Damaged fire door face

4: The proper signs must appear on all fire doors. And if it says “Fire door keep shut” then it should never be propped open. Fire Door Monitor, our fire door inspection software, can inform you if this happens.

fire door inspection

5: Your fire door should have suitable hinges. If not, they could fail in a fire and it could create even more of a hazard.

Fire Door Hinge
Fire Door Hinge

Fire Door Monitor –Fire Door Inspection Software

Fire Door Monitor is our complete fire door inspection system. Using the power of RFID systems, the responsible person in your organisation can be alerted by the fire door inspection software whenever a fire door is left propped open, so you can keep discipline even if you can’t be everywhere at once. Using the fire door inspection app, you can record a 31-point check on fire doors, and you can add or amend checks to suit your need. Call us on 01482 424402, email office@digitalquill.co.uk or visit our website for more information.

 

Fire Door Inspection System Fire Door Safety Week

Fire Door Inspection System Fire Door Safety WeekDigitalquill, Hull’s RFID Systems specialist, are proud to support the Fire Door Safety Week initiative. Between Monday 25th September to 1st October we will be putting out blog posts to advise you on fire door monitoring and how to meet your fire door inspection obligations under the Regulatory Reform Order (Fire Safety) 2005 (RRO). You can pledge your support for Fire Door Safety Week by sharing our posts and tweeting with the hashtag #FireDoorSafetyWeek.

Fire Doors – Did You Know…?

  • Around 2.5 million certified fire doors are bought and installed in the UK every single year
  • 75% of tradespeople have noticed a fire door that is blocked or obstructed when working with businesses
  • 58% have spotted accessibility problems with fire doors in commercial and public buildings
  • 63% say that the most common fault they see is fire doors that do not close properly

Make Sure Your Fire Doors are Kept Closed

It can be tough to keep an eye on all of your fire doors, especially if your business spans multiple sites. The responsible person under the Regulatory Reform Order cannot be everywhere at once, and in smaller businesses, it is simply impossible to employ an army of fire wardens. The penalties for breaching the rules on fire safety are stiff, though – and the consequences are not worth thinking about if a fire broke out and you had not kept your fire doors well maintained.

Fire Door Monitor – The Fire Door Inspection App

Digitalquill’s Fire Door Monitor is a complete fire door inspection system. It uses RFID systems to ensure that doors are kept closed, and your responsible person is alerted immediately by the fire door inspection software when a fire door is kept open for too long. Using our fire door inspection app, you can even record 31-point checks on your fire doors, saving you time and keeping proper records automatically. Call us on 01482 424402, email office@digitalquill.co.uk or visit our website for more information.

 

Fire Door Inspection System

Digitalquill, East Yorkshire’s RFID systems and Hull fire door inspection specialist, are pleased to support Fire Door Safety Week. The event runs from Monday 25 September to 1 October and so we will be making blog posts every day this week to help you with fire door monitoring and how best to meet your obligations under the RRO (Regulatory Reform Order (Fire Safety) 2005) about fire doors. You can pledge your support for the Fire Door safety campaign by sharing our posts or tweeting with the hashtag #FireDoorSafetyWeek.

Fire Door Safety – 5 Step Check

There are five key areas to be checked on your fire doors. You should record that the correct checks have been regularly done. These are only a rough guide, the full 31-point checklist is documented in the RRO and will be incorporated into a good fire door inspection system.

Fire Door Monitor from Digitalquill is a fire door inspection system that records your inspections safely in the cloud – no more paper checklists and no worries about missing your inspection.

1 – Certification

Look for a label on top (or occasionally on the side) of the fire door. Without this certification mark, you cannot be sure it really is a fire door. Use a mirror or the camera function on your camera phone.

Fire Door Label
Fire Door Certification

2 – Gaps

Check the gaps around the top and sides of the door are less than 4mm when the door is closed. The gap under the door is allowed to be slightly larger (up to 8mm), but that does depend on the door. Ideally, you should not be able to see any light under the door. If the gaps are too big then smoke and fire could travel through the cracks. Use a £1 coin to get a feel for scale, they are about 3mm thick.

Fire Door Gap
Fire Door Gap

3 – Seals

Look for any intumescent seals around the door or frame. Check they are intact with no sign of damage. The seals will expand if they’re in contact with heat, and it will stop the fire (and sometime smoke)  from moving through the cracks.

Fire Door Seal
Fire Door Seal

4 – Hinges

Check all hinges are firmly fixed (three or more of them), with no missing or broken screws. Be sure the door has been properly maintained, so in the intensity of a it fire will perform properly. Simply open the door to view the hinges.

Fire Door Hinge
Fire Door Hinge

5 – Closure

Check the door closes firmly onto the latch without sticking on the floor or the frame. A fire door only works properly when it is closed. A fire door is completely useless if it’s wedged open or cannot close fully. To test: open the door about halfway, let go and see what happens when you allow it to close by itself.

Fire Door Not Closing Properly
Fire Door Not Closing Properly

If in doubt – Report Fire Door Faults

If you find any problems – report them and get them fixed. A good fire door inspection app like Fire Door Monitor will be able to automate the process by informing the responsible person under the RRO immediately by email or SMS with photographs of the issue.

Fire Door Inspection System

Safely Fitting a Fire Door

Fire Door Monitor – The Fire Door Inspection System

Digitalquill’s Fire Door Monitor is the complete fire door inspection system. It can be used as an app for recording fire door checks, or integrated with hardware using RFID systems. With the full fire door monitoring system, your responsible person is alerted by our fire door inspection software whenever one of your fire doors has been propped open for a defined amount of time, so you can keep discipline even if you cannot constantly watch every fire door.

Using our fire door inspection app, you can easily record RRO-compliant 31-point checks on fire doors with no paper lists to keep track of, and you can add or amend checks to suit your business needs. Call us on 01482 424402, email office@digitalquill.co.uk or visit our website for more information.

 

Fire Door Inspection System Fire Door Safety Week

Digitalquill, the East Yorkshire RFID Systems specialist, are supporting Fire Door Safety Week. It runs from Monday 25th September to 1st October, and we will be putting out blog posts every day this week to advise you about fire door monitoring and meeting your obligations under the Regulatory Reform Order (Fire Safety) 2005 when it comes to fire doors. You can pledge your support for the Fire Door safety campaign by sharing our posts and by tweeting under the hashtag #FireDoorSafetyWeek.

Fire Door Inspection System Fire Door Safety WeekFire Door Safety Week

Fire Door Safety Week aims to raise awareness of one of the most critical fire safety elements in commercial buildings: fire doors. It was created by the BWF-CERTIFIRE Fire Door Scheme, along with the British Woodworking Federation and the United Kingdom Fire Door Inspection Scheme (FDIS). The fire door safety initiative is designed to raise awareness of the role fire doors play in protecting people and businesses from the dangers of fire. Particular attention is being drawn to issues such as poor fire door installation and fire door inspections.  Building owners and users are being encouraged to properly check the condition of their fire doors – and repair or replace any that aren’t up to standard.

Fire Door Facts

About three million fire doors are bought and installed in the United Kingdom every single year. The vast majority of these are made from timber. Fire doors are designed to be one of the first lines of defence against smoke and fire. Fitting correctly specified and maintained fire doors can be the difference between life and death for a building’s occupant in the event of a fire. Fire doors are frequently neglected or downgraded, and they tend to be propped open and badly maintained which reduces their effectiveness.

Use a Fire Door Inspection System

Fire Door Safety Week aims to engage and educate people about the benefits of having a fire door inspection system. It hopes to make every property owner aware of the correct inspection and maintenance regime for their fire doors.

Fire Safety Week – Get involved

To get regular updates on the campaign and the events that are scheduled throughout the week, you can follow Fire Door Safety Week on Twitter using the hashtag #firedoorsafetyweek or read the website www.firedoorsafetyweek.co.uk.

Fire Door Monitor – The Fire Door Inspection System

Digitalquill’s Fire Door Monitor is a complete fire door inspection system. Using RFID systems, your responsible person can be alerted by our fire door inspection software whenever a fire door is propped open for too long, so you can keep fire door discipline even if you cannot be at every site 24/7. Using our fire door inspection app, you can record 31-point checks on fire doors, and add or amend checks to suit your business. Call us on 01482 424402, email office@digitalquill.co.uk or visit our website for more information.

 

Windows XP

Windows XPA recent article from the BBC revealed that the second biggest police force in England still runs Windows XP on 20% of its computers. A total of 1,518 PCs in the force still use the ageing operating system, which has not been supported by Microsoft since 2014. The revelation comes shortly after it was discovered that the NHS are still using Windows XP, and they were recently hit by a massive ransomware cyberattack that crippled many services. As well as Manchester Police, the Metropolitan Police service stated in June that they still had 10,000 Windows XP computers.

Windows XP Hacking Risk

Continuing to use the outdated system on machines that connect to the internet poses a massive security risk, and even standalone machines can suffer problems that will result in the loss of data – or worse. Even if security vulnerabilities are found in Windows XP, Microsoft no longer distribute patches to fix them as they do with newer releases of Windows.

It’s Not All Bad News

Although most police forces  refused to respond to the BBC’s Freedom of Information Request on the grounds it could put them at risk of cyber attack, eight forces disclosed that they had fewer than 10 computers still running XP. These were mainly to run highly specialised software that has not been made compatible with new Windows versions.

Why Upgrade From Windows XP?

A number of small (and some big) businesses still have not upgraded to the latest version of Windows. The reasons vary from concerns about cost to fears over getting to grips with the newlook and feel. A common reason is if a company relies on old software that is not compatible with newer versions of Windows.

Help to Upgrade to Windows 10

Digitalquill can offer IT support for small businesses in Hull to upgrade from Windows XP. Call us on 01482 424402 today to find out how we can help you.

Hull IT support

Which Hull IT support company you choose for your business will be influenced – to some degree – by the costs and charging structure they use. Before you start searching Google for “cheap IT support company in Hull”, it is best to understand your needs, the value of your equipment and the cost and consequences of not being able to access your systems.

Hull IT supportHull IT support costs

IT support in Hull is usually paid for in one of two ways – PAYG (pay as you go) or a monthly contract:

Pay as you go (PAYG) Hull IT support

With a PAYG Hull IT support contract, you will be charged every time you request support. This is also known as a ‘per incident’ charge. PAYG support is offered on a rolling agreement that can be cancelled at any time.

Be careful, as an ‘incident’ can be something as simple as calling up with an issue and being asked to try restarting your computer. If you do not take precautions then the costs can soon build up.

PAYG support is usually charged on an hourly or part-hourly basis. You can often buy a block of time in advance and then draw on it as and when you need help. This can work out as a cheaper arrangement than buying hours individually.

The charges for telephone-based and onsite support will vary considerably. Expect to pay at least twice as much for onsite support as you would for remote support. There will not be a guaranteed response time for callouts when you are not on a contract, so you will have to wait if you run into a major problem.

PAYG IT support is a good choice to supplement part-time in-house support, or for cover when the regular IT support staff member is away.

Monthly Hull IT support contract for small businesses

With a monthly Hull IT support contract, you will pay a fixed amount per month to cover some or all of your business IT systems. You will be able to specify what you want covered.

Fixed monthly contracts will include telephone support and an agreed service level (where the support company promises to respond within a certain timesclae). The monthly fee will usually cover everything but onsite visits, which usually cost extra unless a support day is built into the contract.

IT support for a business does not just cover faults. The bulk of the cost goes towards performing regular health checks on your terminals and monitoring the server. You may also choose to add Antivirus and backup services for your peace of mind.

Flexible Business IT support in Hull

To discuss your Hull technical support needs and to help keep your Hull computer faults under control, call Digitalquill on 01482 424402 or email office@digitalquill.co.uk for more information.

 

Equifax

We never intended to return a third time to the Equifax hack story, but in “you couldn’t make it up news” we read about yet another security issue at the beleaguered credit rating company…

Equifax Hack – It Gets Worse!

Equifax has been accused of a fresh IT security breach, this time in Argentina. A cyber-crime blogger found that an online tool in the country could be accessed by using “admin” as both login and password! Doing so gave access to records including the national identity numbers of thousands of customers.

Username: Admin Password… Admin!

The news follows last week’s revelation of an attack that affected millions of users in the US and some in the UK. Equifax temporarily closed the website when the issue came to light. The case raises questions about how Equifax – and other companies – take care of customer data

The cyber-security researchers explored the site and found a list of 100 Argentinian employees. They were then able to uncover the company usernames and passwords for these people, all of which turned out to be matching words! Each one was solely the worker’s last name or their surname followed by their first initial, which simply had to be entered again as a password to access the system.

List of Equifax Customer Details

From the main page of the employee portal, the researchers found a listing of 715 pages worth of complaints and disputes from customers. It listed each person’s social security number in plain text. Altogether over 14,000 records were accessible to even a low-skilled hacker

Take Security Seriously

We keep making the point: IT security must be taken seriously. Some basic learnings from this story are:

  • Avoid making employee tools accessible via the internet
  • Don’t leave sensitive data unencrypted
  • Never leave usernames and passwords at their default settings
  • Create a strong password (click here for our advice)
  • Make sure employees create unique passwords that are hard to guess

For help making your company more secure, call us on 01482 424402 or visit www.digitalquill.co.uk.

ransomware

This is the third and final part our blogs about the National Cyber Security Centre (NCSC)’s tips on keeping safe from ransomware.

What is the impact of ransomware?

ransomwareRansomware prevents you from accessing your systems, your data, or both until you find a solution. If those systems are delivering business critical services, this can have a serious impact on your reputation, finances and your customers. Even if you took a recent backup of your system, it may still take some considerable time to restore it and you may even restore a backup that has formant ransomware on it. This is why we help organisations to write Business Continuity plans and install backup solutions.

Limiting the impact of a ransomware attack

The following measures will help to limit the impact of an attack by ransomware.

Access control: Don’t use the administrator account for day to day business, and never share passwords.  The encryption may only apply to the data owned by a single affected user, but if you share logins then everyone is affected.

Need to know: limit the access to your data and file systems to those who have a business need to use them.

Keep backups of your data. Organisations should always have a fully tested backup solution in place. Backup files must never be directly accessible by any machines that could be infected by ransomware – or it could spread to your backups too.

What to do if your organisation is infected by ransomware

Unplug any affected machines from the network, and switch them off at the mains. Then call an expert for advice. We can help businesses prevent ransomware and we may be able to help you recover if you have been attacked.

Digitalquill – Experts in Cyber Security

Digitalquill are experts in removing and preventing malware and ransomware. For more information, call us on 01482 424402 or email office@digitalquill.co.uk.