DMS Document Management SystemA Cloud-based document management system (DMS) is a central repository (or a “single point of truth”) for your company documents. Your team can access, view and share documents with colleagues safe in the knowledge they will always be referring to the latest version. By using a DMS to store your documents in the cloud, they are easier to find and retrieve.

Why Do I Need a Document Management System?

A DMS has a number of features that help you keep control:

  • Version Control – no more worrying about people printing off and retaining out-of-date documents. The Digitalquill DMS uses links instead of attachments to share files. Because of this, users are always redirected to the latest document version. You can see the history of revisions at the click of a mouse.
  • Reduce Email Bandwidth and Storage – all those email attachments going back and forth add strain to your server. You may end up with dozens of copies of the same document being transferred. Save bandwidth and storage by keeping documents in our cloud system and sharing links.
  • Access Anytime, Anyplace, Anywhere – out and about with no access to the office? Maybe just a mobile phone? No problem: you can access the system from anywhere, over a mobile connection or a VPN, and view company documents right from whatever device you have in your hand, without it taking up valuable storage space. All you need is access to a web browser.
  • Distribution Lists – You can set up and store distribution lists within the app itself so documents can be shared without having to leave the system. Emails can be sent with standard text to cut down on the time your team spend ‘topping and tailing’ and let them get on with working.

Digitalquill – Experts in Document Management

Digitalquill has been working with Document Management Systems for 15 years. We can help you to setup your document management system to suit your business needs, across all of your devices. For more information visit our website, call us on 01482 424402 or email office@digitalquill.co.uk.