Time is money, so the less your team spend creating, reviewing, distributing and printing out business documents, the better. Operating a document management system is relatively inexpensive but yields huge rewards in time saved. We all know that time is money, and when your documents are under control, so is your business.

How Does a DMS Save Time?

Distribution – you can quickly email a link to a document to an individual, a group of users or a predefined group. Sending new policies and procedures out to all staff becomes a doddle, and you can amend and alter distribution lists to suit your needs.

Duplication – You reduce duplication of documents when you use a DMS. Instead of every staff member’s hard drive being filled up with multiple, uncontrolled copies of documents – many of which are out of date – they always have access to a single copy of the document, which you know is the right one.

Control – You don’t lose documents in filing cabinets, or have staff referring to old versions they stored on emails. Take back control of your file storage, your email system and your filing cabinets. Store everything digitally with a DMS.

Searching – Think of the time people spend searching for documents. If you keep them all in one place, then this wasted time is spent far more productively.

Version control – Don’t worry about people referring to old versions of policies or making edits to a document that is out of date. When you store your files in Digitalquill’s Document Management System, you can ensure that you have control over the versions of a document. You also always know which one is the current version.

Digitalquill – Experts in Document Management

Digitalquill has 15 years’ experience with Document Management Systems. We can help to save your valuable time through our Document Management System. For more information, call us on 01482 424402 or email office@digitalquill.co.uk.